Help CenterMicrosoft 365How do I manage SharePoint and OneDrive storage?

How do I manage SharePoint and OneDrive storage?

Understand OneDrive vs SharePoint, manage quotas, and share files securely.

SharePoint and OneDrive in Microsoft 365

### OneDrive vs SharePoint

| Feature | OneDrive | SharePoint |

|---------|----------|------------|

| Best for | Personal files | Team files |

| Storage | 1 TB per user | 1 TB + 10 GB per licence |

| Access | Individual | Team/intranet |

### Syncing to Your Computer

1. Install OneDrive desktop app (built into Windows 10/11)

2. Sign in with Microsoft 365 account

3. Files appear in File Explorer

### Sharing Files Externally

1. Right-click file → Share

2. Choose: Anyone, People in your org, or Specific people

3. Set expiry date and password for sensitive files

### Recovering Deleted Files

  • OneDrive Recycle bin: **93 days**
  • SharePoint Recycle bin: **93 days**
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