Microsoft OneNote — Team Notes and Knowledge Base
OneNote is a digital notebook included in Microsoft 365. It stores notes, files, images, and web clips — all searchable and shareable.
### Accessing OneNote
- Web: onenote.com
- Desktop: OneNote for Windows (downloadable from Microsoft Store)
- Mobile: OneNote app (iOS / Android)
- Via Teams: Add a OneNote tab to any channel
### OneNote Structure
**Notebooks → Sections → Pages**
Example:
- Notebook: Company Wiki
- Section: HR Policies
- Page: Leave Policy
- Page: Work From Home Guidelines
- Section: IT Guides
- Page: New Employee Setup
### Creating a Shared Notebook
1. OneNote → File → New → OneDrive (for sharing) → Name it → Create
2. Share: File → Share → Get a sharing link or invite specific people
### Taking Meeting Notes
From Outlook calendar event:
Outlook → open meeting → Meeting Notes → Take notes on your own (opens linked OneNote page)
Or in Teams meeting: Notes panel → shared notes stored in OneNote
### Useful Features
- **Tables:** Insert → Table — for structured content
- **Tags:** Mark items with To Do, Important, Question checkboxes
- **Screen clipping:** Windows + Shift + S → clip to OneNote
- **Audio recording:** Insert → Record Audio (saves to page)
- **@mentions:** Type @ to mention a colleague and send them a link
- **Version history:** Right-click page → Page versions
### Sharing with External Users
Share notebook via email link — external users can view or edit depending on permissions.
### OneNote in Teams
Teams channel → + (Add tab) → OneNote → Select or create notebook
All team members can view and edit in real time.