Email Signatures in Gmail
### Individual Signature (User)
1. Open Gmail → Settings (gear icon) → See all settings
2. General tab → Scroll to **Signature**
3. Click **+ Create new signature** → name it
4. Use the rich text editor to add:
- Your name, title, company
- Phone number, website
- Logo image (paste or insert)
- Social media links
5. Set as default for new emails and/or replies
6. Save changes at the bottom of the page
### Formatting Tips
- Use a table for side-by-side layout (logo on left, text on right)
- Keep font consistent with email body (sans-serif, 10–11pt)
- Limit images to 1 — large images increase email size
- Test by sending to another email address
### Multiple Signatures
Gmail supports multiple named signatures. Switch between them when composing:
Compose → pencil icon (bottom right of compose window) → Insert signature
### Domain-Wide Signature (Admin)
Admins can append a footer to all outgoing emails:
1. admin.google.com → Apps → Google Workspace → Gmail
2. Scroll to **Compliance** → **Append footer**
3. Click **Configure** → enter HTML signature
4. Save
This appends the company footer to all user emails — even if the user has no personal signature.
### HTML Signature for Domain-Wide Footer
Use simple HTML — avoid JavaScript or CSS classes:
```html
<table>
<tr>
<td><img src="https://yourcompany.com/logo.png" width="80"></td>
<td style="padding-left:10px">
<strong>Your Company Name</strong><br>
www.yourcompany.com | +91-XXXX-XXXXXX
</td>
</tr>
</table>
```
### Common Issues
- **Signature not showing in replies:** In signature settings, set under "On reply/forward" dropdown
- **Images not loading for recipients:** Host image at a public URL (not Google Drive with restricted access)
- **Mobile Gmail signature:** Set separately in Gmail mobile app → Menu → Settings → account → Mobile Signature