How To Setup Email In Outlook




Setting up Gmail in Outlook

How to Use Gmail With Microsoft Outlook
    1. Click the gear icon in the top right corner.
    2. Choose “Settings” from the dropdown menu.
    3. Switch over to the “Forwarding and POP/IMAP” tab.
    4. In the “IMAP Access” section, select the “Enable IMAP” option.
    5. And then click the “Save Changes” button.
    6. In Outlook, open the “File” menu.

Step One: Prepare Your Gmail Account

Before you connect your Gmail account to Outlook, you must prepare your Gmail account so that it’s ready for the connection. Start by heading to the Gmail website in your desktop browser and signing in. You can’t do this in the mobile apps.

  1. Click the gear icon in the top right corner.

  2. Choose “Settings” from the dropdown menu.

  3. Switch over to the “Forwarding and POP/IMAP” tab.

  4. In the “IMAP Access” section, select the “Enable IMAP” option.

  5. In the “IMAP Access” section, select the “Enable IMAP” option.

Step Two: Connect Outlook To Your Gmail Account

After setting Gmail up to allow IMAP connections, Outlook makes it very easy to add your Gmail account.

  1. In Outlook, open the “File” menu.

  2. Click the “Account Settings” button.

  3. On the dropdown menu, click the “Account Settings” option.

  4. In the Account Settings window menu, click “New…”

  5. Type in your Gmail address and click “Connect”.

  6. Type in the password for your Gmail account and then click “Connect”.

  7. Wait for your account setup to complete. Unless you want to set up Outlook Mobile on your phone, too, you can deselect that option, and then click the “OK” button.

  8. You should see your Gmail account added to your Outlook Account Manager menu. You can go ahead and close that window.

Configure Outlook for Rediffmail Pro

Outlook Express allows you to add a new email account to your existing profile. This means you do not have to replace your current settings in order to send and receive Rediffmail Pro messages.

Please follow these steps to configure Outlook Express.

  • From the Tools menu, choose "Accounts.

  • Select the "Mail" tab.

  • Click the "Add" button.

  • From the Add menu, click "Mail."

  • In the text box labeled Display Name, type your name and click "Next."

  • In the Email Address box, type your Rediffmail Pro address. (in bold, type in the entire address

  • Select "POP3" to answer the question "My incoming mail server is a..."

  • In the Incoming mail (POP3, IMAP, or HTTP) server box, type ""

  • In the Outgoing mail (SMTP) server box, type ""

Kindly Note: When accessing Rediffmail Pro from behind a proxy server, kindly check with systems administrator to make sure that Port 110 and Port 25 are open so you can successfully access your mails in Outlook Express.

  • Click "Next."

  • In the Account Name box, type your Rediffmail Pro address

  • In the Password box, type your Rediffmail Pro Password.

  • If you want Outlook Express to remember your password, check the "Remember password" box.

  • Do not check the boxes labeled "Log on using Secure..."

  • Click "Next."

  • Click "Finish."

Select Leave a copy of messages on Server (optional)

  • Open Outlook Express and click on the 'Tools' option in the main menu.

  • Select the 'Accounts' option from this menu.

  • Select the account you are using from the message box and click on the 'Properties' button.

  • Select the 'Advanced' tab. It is the last tab.

  • At the bottom there will be a check box with 'Leave a copy of messages on server'. Click on this option.

  • Click on 'Apply' and then on 'OK'.

  • Now a copy of your mails will be saved on the server. To undo this option follow the above steps and again click on the 'Leave a copy...' option.

Setting up Cloud email in Outlook

To Add a brand new account:

  1. Open Outlook

  2. Click File

  3. Click Add Account

  4. Select the radio button Manual setup or additional server types

  5. Select the radio button POP or IMAP

To change the settings of an existing account:

  1. Open Outlook

  2. Click File

  3. Click Account Settings, and then Account Settings again

  4. Select the mailbox you wish to edit, and then click Change

Once you have completed the above steps, you will see a screen similar to the one below. Below this screenshot, you will find a table containing all of the required information. Please use this table, to fill out the fields as per our screenshot.

Settings Information Example
Your Name Your name as you wish it to appear for your recipients. Your Name
Email Address Your full email address.
Incoming mail server If you are using POP (most people will) use pop.example however if using IMAP please use POP
Outgoing mail server (SMTP) Enter our outgoing mail server. Please note that if you wish to send through our SMTP server it does require authentication..
User Name Your full email address
Password Your mailbox password ***************
Incoming Port For POP the default port is 110 , however if using SSL the port is 995.

For IMAP the default port is 143, however if using SSL the port is 993.

Normal = 110
SSL =  995

Normal = 143
SSL = 993

Outgoing Port
Most ISP's tend to block port 25, so we recommend you use 587.

Non SSL = 587
SSL = 465

Once you have inserted this information, please click on More Settings, as highlighted in the above screenshot. This will open up a new window. Click on the Outgoing Server tab, highlighted in the below screenshot.

As per the below example, tick the box marked My outgoing server (SMTP) requires authentication, and select the bullet point Use same settings as my incoming mail server:

Once you have done this, please click on the Advanced tab, this will then switch to a screen similar to below. Please ensure the ports are set to 110 (for Incoming) and 587 (for Outgoing) as per the below example:

After you have done this, click OK to go back to the main settings screen. You can then click Test Account Settings to double check everything is OK, or just click Next and then Finish.


  • 0 Users Found This Useful
Was this answer helpful?